Notice of a public meeting of
Audit and Governance Committee
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To: |
Councillors J Burton (Vice-Chair), Hollyer (Chair), Fisher, Leigh (Independent Member), Mason, Melly, Rose and Whitcroft
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Date: |
Tuesday, 12 September 2023
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Time: |
5.30 pm
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Venue: |
The George Hudson Board Room - 1st Floor West Offices (F045)
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AGENDA
1. Declarations of Interest
At this point in the meeting, Members and co-opted members are asked to declare any disclosable pecuniary interest, or other registerable interest, they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests. The disclosure must include the nature of the interest.
An interest must also be disclosed in the meeting when it becomes apparent to the member during the meeting.
(1) Members must consider their interests, and act according
to the following:
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Type of Interest |
You Must |
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Disclosable Pecuniary Interests |
Disclose the interest, not participate in the discussion or vote, and leave the meeting unless you have a dispensation. |
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Other Registrable Interests (Directly Related) OR Non-Registrable Interests (Directly Related). |
Disclose the interest; speak on the item only if the public are also allowed to speak, but otherwise not participate in the discussion or vote, and leave the meeting unless you have a dispensation. |
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Other Registrable Interests (Affects) OR Non-Registrable Interests (Affects). |
Disclose the interest; remain in the meeting, participate and vote unless the matter affects the financial interest or wellbeing: (a) to a greater extent than it affects the financial interest or well-being of a majority of inhabitants of the affected ward; and (b) a reasonable member of the public knowing all the facts would believe that it would affect your view of the wider public interest. In which case, speak on the item only if the public are also allowed to speak, but otherwise do not participate in the discussion or vote, and leave the meeting unless you have a dispensation. |
(2) Disclosable pecuniary interests relate to the Member concerned or their spouse/partner.
(3) Members in arrears of Council Tax by more than two months must not vote in decisions on, or which might affect, budget calculations, and must disclose at the meeting that this restriction applies to them. A failure to comply with these requirements is a criminal offence under section 106 of the Local Government Finance Act 1992.
2. Exclusion of Press and Public
To consider the exclusion of the press and public from the meeting during consideration of the following:
Annex 3 to Agenda Item 9 on the grounds that it contains information relating to the financial or business affairs of any particular person (including the authority holding that information). This information is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by The Local Government (Access to Information) (Variation) Order 2006).
3. Minutes & Action Log (Pages 1 - 12)
To approve and sign the minutes of the meeting held on 19 July 2023, and to note the action log.
4. Public Participation
At this point in the meeting members of the public who have registered to speak can do so. Members of the public may speak on agenda items or on matters within the remit of the Committee. Please note that our registration deadlines are set at 2 working days before the meeting, in order to facilitate the management of public participation at our meetings. The deadline for registering at this meeting is 5:00pm on Friday, 8 September 2023.
To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting, please contact Democratic Services. Contact details can be found at the foot of this agenda.
Webcasting of Public Meetings
Please note that, subject to available resources, this meeting will be webcast including any registered public speakers who have given their permission. The meeting can be viewed live and on demand at www.york.gov.uk/webcasts.
During coronavirus, we made some changes to how we ran council meetings, including facilitating remote participation by public speakers. See our updates (www.york.gov.uk/COVIDDemocracy) for more information on meetings and decisions.
5. Review of the final draft of the Annual Governance Statement (Pages 13 - 46)
The draft Annual Governance Statement (AGS) 2022/23 is now available on the council’s website. As this draft statement was not available until later in July, the accounts inspection period was extended to meet the statutory 30 working days requirement for the accounts being open for inspection by residents. In future the draft AGS will be published with the annual accounts.
The Statement attached at Annex A is a draft and will continue to be updated for any further comments or issues. A final version will be presented to this committee, along with the statement of accounts, once external audit have completed their work.
6. Monitor 1 2023/24 - Key Corporate Risks (Pages 47 - 88)
The purpose of this paper is to present Audit & Governance Committee (A&G) with an update on the key corporate risks (KCRs) for City of York Council (CYC), which is included at Annex A.
7. Treasury Management Monitor 1 (Pages 89 - 110)
This information provides Members with an update of treasury management activity for the first quarter of 2023/24.
8. Audit and Governance Work Plan 2023/24 (Pages 111 - 114)
To consider the Committee’s work plan for the 2023/24 municipal year.
9. Audit & Counter Fraud Progress Report (Pages 115 - 156)
This report provides an update on the delivery of the internal audit work programme for 2023/24 and on counter fraud activity undertaken so far in the year.
10. Urgent Business
Any other business which the Chair considers urgent under the Local Government Act 1972.
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Democracy Officer:
Name: Louise Cook Telephone: (01904) 551031 Email: louise.cook@york.gov.uk |
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For more information about any of the following please contact the Democracy Officer responsible for servicing this meeting:
· Registering to speak · Business of the meeting · Any special arrangements · Copies of reports
Contact details are set out above. |